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Bryan Bowser

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The 5-Step Huddle Process

Use our 5-Step huddle process system to plan your life and get results.

If you're like most people in the world today you have a dream to accomplish something great in your life. You want results! You want to be the next big entrepreneur, chef, sports athlete, celebrity or professional coach.

Dak Prescott calling plays in a Huddle with Dallas Cowboys

Everybody has a dream but without incorporating the tips that I'm about to share with you today, you simply won't make it. The road less traveled is already hard enough and without a plan, you're dead in the water.

If you don't implement a consistent huddle process to plan your life, you will die on the road of wishful thinking. Literally! Your body will be left to the worms and your legacy and dreams will be left to the wind; never accomplished!

Let's get right into it.

Why You Should Take Huddles Very Seriously

American Football is such a great sport because it can often reflect the concepts and/or foundational truths of business, life, and war.

Before every play, the respective teams huddle together to plan the next play, that ties into the current drive which ties into the overall game plan which ties into the team's vision.

In laymen terms, on the field every move is planned, executed and reviewed within a matter of seconds.

You MUST huddle to be successful. You must huddle to keep order in your life. To know where you're going you must know where you at. But in order to know where you at, you must know where you going.

“To know where you're going you must know where you at. But in order to know where you at, you must know where you going.”

If you really want to be next big entrepreneur, chef, athlete, professional coach or whatever, it’s NOT going to fall into your lap. You have to follow a consistent system to plan, execute and review your goals over and over and over again.

Some people love to put in the work, others don’t. If you’re not the 'put in work' type of person, just accept being average right now. It’s ok, everybody doesn’t make it across the finish line.

Man running on a dirt trail asoggetti

Starting and/or maintaining a process to plan your life is the key foundational activity that will lend tangible results if you stay disciplined.

Huddling is not an overnight pill; it’s not a get rich quick scheme. If that’s your goal you might as well stop reading now. To huddle is like exercising, it’s a lifestyle.

If you want to be an entrepreneur you have to huddle. If you want to make money in your business, you have to huddle. If you want to be a great father, mother you have to huddle! Hell, if you want to go grocery shopping you should huddle, lol.

Side-note: I hate grocery shopping btw :/

You have to be in this for the long haul if you are let’s dig a little deeper.

The Macro/Micro Concept

Everything in life can be a two-sided coin. White or Black. Good or Evil. Up or Down, Left or Right.

For the purposes of this article, I want to break down the macro and micro concept and how it fits into accomplishing your dreams.

Your dream is broken down into two parts, the macro (being the forest) and the micro (being the trees). Both parts of this ecosystem are critical and mandatory, one cannot exist without the other. In order to have a forest, you must have trees, but a collection of trees make up the forest.

A large forest with a road in the middle Will Suddreth

Now back to your dreams…

Stop setting goals that you’re unwilling to make a long-term commitment to. If you want to live the life you want to live you have to understand that (1) it won’t fall in your lap and (2) nobody is coming to save you.

Your big goal is ONLY accomplished through small consistent actions. The macro (i.e. being an entrepreneur) can only be accomplished by a collection of micro steps (i.e. filing some paperwork). You MUST understand this concept to keep the distance and huddle accordingly.

When I first started to set goals and huddle consistently I would always get frustrated by my lack of results. But my lack of results wasn’t due to a lack of effort; it was due to a lack of setting micro steps and/or subtasks to accomplish the big goal.

How do you eat an elephant?

One bite at a time.

Write the vision down and make it plain. Then shortly thereafter identify micro steps and/or subtasks that you must complete in order to bring that vision into reality. Below I’ve listed how to set complex goals using the macro/micro concept.

The 5-Step Huddle Process

I’m not writing this article wishfully thinking, I’m really about that life! My wife is a witness, I huddle religiously, every day, every week, every month, every quarter and every year. I don’t miss a huddle! And sometimes I might be late to a huddle (i.e. on the 7th instead of the 1st) but I will always get my huddle done.

Before we go into the step-by-step I want to tell you how this process changed my life. I went from setting goals, getting frustrated and quitting all the time, to finishing over 50 to-do items per week.

A wall with sticky notes and to-do items Patrick Perkins

Remember, nothing is going to fall into your lap; nobody is coming to save you. I’m not an overnight success blogger. I'm from the hood; I was raised on the block. South Central Los Angeles! Nothing was ever handed to me, I had to take it through my planning and huddle process.

HERE in this article, I’m giving you my blueprint.

Step 1

Set A Time Frame

A huddle will only work with consistency. Set a time and place that you can honor your huddle on a consistent basis, no exceptions! I find it best to huddle on a daily, weekly, monthly, quarterly and yearly basis.

But when you first start out it's best to huddle on a weekly basis. After you've established the discipline, extend your huddle to other respective time intervals (i.e. Day, Quarter, Year). I love to do my weekly huddles every Sunday, its takes me about 4-6 hours to complete.

Step 2

Make A To-Do List

Remember that the framework for any huddle and/or progress in life is small consistent action. For example, during my weekly huddle, I have a pre-defined to-do list (i.e. review calendar, check website statistics) that I run through EVERY TIME.

You must have a plan (i.e. to-do list) that you follow over and over again. This will ensure that (1) you don't miss anything, (2) you establish order and (3) you stay results driven. My to-do list is saved in Evernote and executed in Asana.

Here are a few starter questions to get your weekly huddle to-do list together:

  • What are my top five priorities for this week? List in order of importance.
  • What personal to-do items do I have to work on this week?
  • Do I have any business task to finish up this week? If so, when do I need to get them done?
  • What days will I spend time with my family? What will we do together?
  • What am I missing? What else do I need to schedule?
Step 3

Identify Next Action Steps

If you never made your to-do list, you won't be able to identify your next action steps. Your list is meant to engage and/or force you to think about future micro-steps to complete in the near future.

In the process of finishing my huddle, I write down all the action steps that come to mind. For example, during my weekly huddle, when I check my Google Calendar, I will remember that I have a haircut appointment; I write that down. When I clean out my car every week during my huddle, I remember that I need to get an oil change; I write that down.

In the process of my huddle I list all my Next Action Steps (NAS) in my Evernote.

Step 4

Schedule Task

How I schedule task will depend on which huddle (i.e. Weekly, Quarterly) that I'm currently completing. If I'm doing my monthly huddle, I schedule task a month out. If I'm doing my quarterly huddle, I schedule tasks for three months out; a weekly, a week out; you got it!

Be a great planner but a better executioner, this is where the rubber meets the road. You must have accountability. You will never be able to complete 100% of your tasks, but dammit you must try.

I love Asana for to-do list.

Step 5

Rinse & Repeat

Consistency! Slow and steady wins the race. Life is a marathon, not a sprint. After you’ve (1) set a time frame, (2) made a to-do list, (3) identify NAS and (4) scheduled task; it’s time for the 5th step, rinse and repeat.

Do this process over and over and over and over and over and over and over again; consistently.

Plan, Execute & Review. Plan, Execute & Review. Plan, Execute & Review. Plan, Execute & Review; got it!

If you've committed to a weekly huddle, show up every time, NO EXCEPTIONS! I plan and review (i.e. huddle) on Sunday's, I execute during the week, then Rinse & Repeat the following Sunday.

This is serious business, you will either be a have or have not! It's that simple. Over time you will get better and faster with your huddles. You will add new to-do items, delete others and refine your process over and over and over again.

Life will always change on the ground but a huddle process will ensure that you adapt to change. Plan, Execute & Review.

Travel Guide & Coffee on a map of Colorado John Matychuk

Last but not least, when you first start a huddle process it will feel like a lot of work. Give it time. After a couple of months, you will fall in love with the process. You will start to see the benefits and hopefully, you will never go back to living your life without a plan.

Farewell my friend, good luck and God Bless!


A Word about Affliates

Some of my articles contain affliate links to products, apps and services. If you click through and purchase, my company will recieve a small commison on the sale. Rest assured, I only recommend products or services that I personally use or believe will be helpful to my readers.